CONSTITUTION OF WEST AFRICAN DIVISION OF INTERNATIONAL ACADEMY OF PATHOLOGY
IAP-WA or WADIAP
The West African Division of the International Academy of Pathology was founded as a Division of the International Academy of Pathology (IAP) which itself was originally known asthe International Association of Medical Museums
by Maude Abbot at the time it was founded in 1906. It later assumed the name of International Academy of Pathology in XX.
The new Division was ratified by the IAP Council during the IAP Centennial Celebration in Montreal, Canada in September 2006.
Membership was originally drawn from the West African countries of Nigeria, Ghana, Sierra Leone, Liberia and The Gambia, all Anglophone countries. In XX (Year), for inclusiveness, , it was decided that pathologists from the francophone West African countries of Cote dVoire, Senegal, Guinea, Togo, Mali, Burkina Faso, Mauritanea etc.
PROPOSED CONSTITUTION RATIFIED AT THE BUSINESS MEETING OF
THURSDAY 14 JULY 2005
- ARTICLE 1 – NAME
- ARTICLE II – OBJECTIVES
- ARTICLE III – MEMBERSHIP
- ARTICLE IV – OFFICERS, COUNCILLORS AND EXECUTIVE
- ARTICLE I – MEMBERSHIP AND ELIGIBILITY CRITERIA FOR MEMBERSHIP
- ARTICLE II – OFFICERS AND COUNCILLORS
- ARTICLE III – DUTIES OF OFFICERS
- ARTICLE IV – MEETINGS
- ARTICLE V TRANSACTION OF BUSINESS
- ARTICLE VI CHANGES IN THE CONSTITUTION
- ARTICLE VII CORPORATE SEAL
ARTICLE I – NAME
This society shall be called the West African Division of the
International Academy of Pathology (IAP-WA) hereinafter called the West
African Division of the International Academy of Pathology.
The geographical extent of this division shall be Nigeria, Ghana, Liberia,
Sierra Leone,The Gambia, Cote dIvoire, Senegal, Guinea, Togo, Mali, Burkina Faso, Mauritanea.
ARTICLE II – OBJECTIVES
The aim of the society shall be to promote the advancement of pathology in
West Africa by:
a. Improvement of methods of teaching pathology in medical schools,
laboratories, hospitals and medical museums.
b. Promotion of research in pathology and histopathologic/ tissue processing techniques.
c. The formation of national divisions.
d. Publication of journals, newsletter and reports for dissemination of the
results of work in the above fields.
e. Convocation of meetings and congresses for exchange of scientific
information and ideas.
ARTICLE III – MEMBERSHIP
- Membership shall be international in scope and shall consist of Ordinary
members, Senior members, Junior members, and Honorary members of the
West African Division.
- Members will be elected by the Executive Council following nomination in
writing by two members and the candidate’s application shall be
accompanied by a letter of recommendation from each of the sponsors.
Election to honorary membership shall be by the approval of the International
Council upon written recommendation from a division.
ARTICLE IV – OFFICERS, COUNCILLORS AND EXECUTIVE COUNCIL
The officers shall be:
Nigerian Associate Editor of ‘IAP-WA Newsletter’ (hereinafter called the
Associate Editor).There shall be one (1) councillor who should be a pathologist from any of the
West African Countries participating actively in the Division.
One person may hold the offices of Secretary and of Treasurer at the same
time and shall, when this occurs, be known as Secretary-Treasurer
The officers, the councillor and the past-president shall constitute the
There shall be a representative from each of the member countries.
ARTICLE I – MEMBERSHIP
- Members shall normally consist of those who possess a registrable medical
qualification and are following a career in pathology in the first instance.
- Members of good standing who retire from active practice may elect to be
Senior Members by payment of a reduced annual subscription. Such members
will be given the option of continuing or discontinuing to receive the
Newsletter or Journal when this becomes available for which they will pay.
- Persons distinguished for eminent services to medicine and especially to the
cause of pathology and to this Division may be made Honorary Members by
the approval of the Executive Council.
- Junior membership will be open to trainees who have passed their part I
- The annual subscriptions of the Division shall be fixed by the Executive
Council and shall be payable in advance. Members whose subscriptions are
two years or more in arrears may be disqualified from membership at the
discretion of the Executive Council.
- Honorary Members shall be exempt from subscriptions and are eligible to
attend all meetings of the division.
- Continuation of Ordinary Membership of the Division by persons domiciled
outside Africa for more than two years will only be permitted in exceptional
circumstances and at the discretion of Council.
- Each member country shall receive annual dues from members and remit 60% of such to WADIAP annually while 40% goes to the country representative. Such collections shall be utilized for the activities of the organization
Facilities/ Location of the Secretariat
Permanent Secretariat: There shall be a permanent secretariat to be domiciled in a location to be decided at a duly constituted AGM. WADIAP shall acquire landed property in a suitable location to be managed by a Chief Executive Officer and other complimentary staff members.
Temporary Secretariat: WADIAP shall maintain her temporary secretariat in the location of the current General secretary of the division. Such secretariat shall consists of an office space, furniture, computer and other materials required for efficient functioning of the division.
Organization of Annual General Meeting & responsibility of LOC
AGM shall be held in member countries every 2 years.
Member countries shall bid for hosting right at the preceding AGM.
A Local Organizing Committee to organize such meeting shall be constituted by host country
The LOC shall be chaired by the Country Representative; who will be the chief accounting officer
The LOC shall be free to determine registration fee, advertisement rates etc
The LOC shall have full responsibility to decide the theme, subtheme, free to invite guests and speakers with appropriate consultation with the WADIAP secretariat
Invited speakers and guests shall be remunerated as deemed appropriate by the LOC
The LOC shall remit 60% of the profit of the AGM to WADIAP not later than 3 months after the AGM
A written report of the AGM shall be presented at the next AGM. Such report should have been submitted to the secretariat not later than 6 months after the AGM
Responsibility of the Secretariat during AGM
The secretariat shall provide necessary assistance to the LOC in the organization of AGM
WADIAP shall give a seed grant to the LOC (amount to be decided) for the organization of the AGM; such amount shall be remitted immediately after the AGM but not later than 3 months
Member countries shall carry out programs to increase awareness about the division and to encourage new members to join. Stands would be set up at national and international meetings to showcase the activities of the division.
Induction ceremonies shall be organized for new fellows each year within 3 months of the Annual convocation of the postgraduate medical colleges.
Member countries and national bodies within the division would be encouraged to organize workshops for trainee pathologists.
List of prospective members shall be forwarded to WADIAP secretariat and such can be so advised to formally join following the necessary steps.
Such new members shall be formerly inducted into WADIAP at the AGM
ARTICLE II – OFFICERS AND COUNCILLORS
- Officers and Councillors shall be nominated by any member of the division in
writing to the Secretary at least one month before the Annual General
Meeting, provided the consent of the nominee has been obtained.
- The term of office of the President and the President-Elect shall be for two
years. The term of office for the Secretaries, Treasurer and Associate Editor
shall be for three years and they shall be eligible for re-election for another
term of 3 years, after which they shall not be eligible for re-election into the
council until a further period of three years. Councillors shall serve for a
period of three years and shall not be eligible for re-election as Councillors
until after a further period of five years. Country representative shall serve for a period of three years with the option of renewal for a second term only.
- The Council shall have power to co-opt any member of the society to attend
Council meetings but the co-opted member shall not have the power to vote.
- The term of office of the Council shall begin as from 1 January the year
ARTICLE III – DUTIES OF OFFICERS
- The Executive Council shall formulate policies and shall authorise
disbursement of the Division’s funds for ordinary business.
- The President, President-Elect, Treasurer, General Secretary, Meetings
Secretary, Membership Secretary and Associate Editor shall discharge the
duties usually assigned to these offices. The council shall appoint such
permanent and temporary committees as are necessary for the proper
administration of the Division’s affairs.
- The Secretaries shall submit to the Executive Council reports of all
transactions since the last meeting, and the Treasurer shall submit a duly
audited financial statement. He shall also submit an estimated budget for the
approval of the Executive Council.
- The Secretaries, with the aid of appropriate committees, shall arrange all
- Country representative shall coordinate the activities of WADIAP in member countries and shall submit reports of such activities to the Executive council. He/she shall coordinate the organization of WADIAP conference if such is to hold in the members country.
ARTICLE IV – MEETINGS
- The meetings of the society shall be held at the call of the President at such
times and places as are decided by the Executive Council. At least one
meeting a calendar year shall be held.
- The programme of the annual meeting shall consist of three (3) parts.
o a The Executive Council shall meet before and after the business
meeting of the Division and take action on such matters as are brought to it.
o b The business meeting of the Division will include the Secretaries’
report, the Treasurer’s report, the election of officers and Councillors, and
consideration of such business as may be required.
o c The scientific meeting.
- The Executive Council may be called into extraordinary sessions by the
President to transact such business as necessary to meet emergencies. The
Executive Council may co-opt interim officers or councillors, to fill vacancies
occurring by election, resignation or death. All actions of the Executive
Council under these circumstances are taken in the name of the Division and
the Secretary shall notify members of such actions.
- Members may introduce guests at the scientific meetings providing the
appropriate registration fee is paid.
- The election of these officers and councillors and their duties shall be as
provided for in the bye-laws.
- An extraordinary meeting of the division may be called by 3 (three) members
of the executive council or 2/3 of ordinary members to address the specific
issue for which the meeting was summoned.
ARTICLE V – TRANSACTION OF BUSINESS
- A quorum of the Executive Council shall consist of four (4) of whom at least
two shall be an officers.
- A quorum at a business meeting of the Division shall consist of Ten (10)
members, of whom at least one shall be an officer.
ARTICLE VI – – CHANGES IN THE CONSTITUTION
Amendments to the constitution and to the bye-laws shall first be submitted
to the Secretary in writing for consideration of the Executive Council. The
proposed amendment and the recommendation of the Executive Council shall
be submitted to the membership either at the business meeting or by
correspondence. A two thirds majority vote of those present at a business
meeting, or of those voting when polled by correspondence, shall be required
for adoption of the proposed amendment.
ARTICLE VII Corporate Seal
There shall be a corporate seal which shall consist of two concentric circles
and between the inner circle and the outer circle shall be the words “The
International Academy of Pathology, Inc.” and in the center there shall be
pictures of the lamp of knowledge, of a microscope resting on a book, of the
globe and at the bottom “I.A.M.M. 1906,” an impression of such seal being
made on the margin of this page.
The IAP-WA will have TWO main scientific and academic activities in a year.
The first is the IAP-WA Mid Year Teaching Programme to hold in June and
will be a Workshop on a selected topic of practical utility targeted mainly at
trainee and young Pathologists. The second in the month of December to be
the IAP-WA Annual CME which would be on a topic of current interest or
new frontiers and developments in the field of Pathology to include a Guest
Lecture by an invited foreign speaker, a Slide Seminar and a Symposium on
preselected topics. This Meeting can be held in conjunction with the Annual
National Conference of the Association of Pathologists of Nigeria
(ASSOPON) for the convenience of members, many of whom are members of
The IAP-WA will also have its own Newsletter, the IAP-WA Newsletter,
released twice a year in January and July, which keeps the members abreast
with the activities of the Division as well as other important news of the IA